Process Calendar/Map

The university ticks according to various clocks that routinely dictate the ebb and workflow of our organizational practises.   For example, we are all aware that academic sessions begin in September, January and May. Implicit in this yearly timetable is a long list of administrative processes that must occur to make the whole operation function  For example; i) When do students become students? And when do they get MacIDs/email addresses?; ii) ) When is the data available in MOSAIC?; iii) When are sessional faculty members and CLAs hired and when do they get MacIDs?; iv) When does the timetable become available?  When is Acalog populated?; v)  When is the LMS populated?; and etc.  

A campus-wide process calendar may yield enormous benefits to help simplify and mitigate the organizational complexities of the institution.

SUBMITTED
March 10, 2017
AREA OF IMPACT
Not Defined
IMPACT OF IDEA
Efficiency
STATUS
In Progress

Responses

RESPONDED ON JUNE 1, 2017

May 2017 Update:  Process Calendar Pilot Initiation

There are various calendars that exist across McMaster that dictate organizational practises.   Academic sessions begin in September, January, and May. Students take exams, progress, and then graduate. Implicit in this yearly timetable is a long list of administrative processes that must occur to support students and faculty. Understanding the events and the related processes will enable staff and faculty to plan for upcoming events.  For example: When do applicants become students? And when do applicants get MacIDs? When do applicants receive email addresses? When can students register? When does the timetable become available?

A campus-wide process calendar is thought to yield enormous benefits to help simplify, and mitigate the organizational complexities of the institution.

The purpose of this pilot is to understand the needs of the community, and to evaluate if the benefits of a single calendar can be measured.

For the pilot, the following calendars have been integrated to Faculties Offices with pre-determined processes related to key events. 

Updates will be posted as the pilot progresses.

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